We are looking for a Contract Administrator (Intermediate, Senior or Specialist) for one of our clients in St. John's, NL

SEM Ltd. serves as a trusted hiring partner for a range of clients, helping them find the right people for their unique needs. Our recruitment services connect skilled professionals with organizations seeking top-tier talent in specialized fields.

 

Responsibilities

Working with a Company/Consultant team, the successful candidate will have the level of authority required for day-to-day decision-making, guided by the Company’s policies and procedures and the Public Procurement Act.  

In fulfilling this mandate, this position is expected to interface extensively with the Senior Manager, Major Projects, Commercial (or delegate), Buyers, Project Managers, project execution teams and functional Company managers to ensure their full awareness of the requirements of the projects.  

The ideal candidate will have the experience and education to perform the duties and job functions associated with this position, which include, but are not limited to, the following:  

• Primarily responsible for administering commercial agreements in accordance with Company policies and procedures and the Public Procurement Act;  

• Assisting in the development of contract templates, requests for proposals, tenders, and other commercial offerings;  

• Overseeing the preparation, issuance, evaluation, and award process associated with commercial offerings;  

• Ensuring compliance with contract terms and conditions;  

• Ensuring contractual notice provisions are enforced;  

• Ensuring the archiving of all commercial information in the proper form and location;  

• Reviewing and commercially verifying invoices for payment;  

• After award, overseeing all commercial communications with Contractors;  

• Drafting notice communications under agreements for management review and approval;  

• Coordinating commercial meetings with Contractors and document discussions;  

• Reviewing and assessing Contractor claims/change requests for entitlement, informing management of claims, negotiating favourable settlements to claims and change requests, and obtaining appropriate approval;  

• Managing the preparation and approval of change proposals and change orders and maintaining a change order register;  

• Working closely with procurement Buyers to ensure the timely processing of commercial documents;  

• Ensure the proper tracking of all performance security, insurance, and other relevant commercial documentation to ensure all commercial requirements are being met and coverage does not lapse;  

• Coordinate the closeout of contracts once completed;  

• Ensure compliance with internal procurement policies as well as the Public Procurement Act and associated policies and regulations;  

• Providing general commercial support to the Company Team, as required;  

• Perform any other commercial or project duties as assigned by the Senior Manager, Major Projects, Commercial;  

• Maintain files and adhere to IM standards;

Requirements

• Background filling a similar role on large capital projects with a focus on electric utility infrastructure;  

• Demonstrated leadership skills in developing and leading diverse work teams;  

• Commercially astute individual with a strong background in complex commercial strategies;  

• Excellent written and verbal communication skills;  

• Experience with multiple forms of contracting including target price agreements, early contractor engagement, and compensation terms including unit rate, lump sum and cost reimbursable;  

• Strong background in the application of contract management systems;  

• Adaptability to perform in different work environments;  

• Ability to train/mentor personnel in the application of commercial processes;  

• Ability to work in a fast-paced environment, under pressure, and with aggressive timelines; and  

• Experience with the Public Procurement Act would be an asset.  

Other Considerations

1. Special Conditions: A valid driver’s license will be required, as there may be some travel involved.  

2. Location: The candidate must be able and willing to work at the Company’s office in St. John’s, NL. Remote working arrangements may be considered or required by the Company, with such arrangements dependent on the work requirements and in all cases subject to approval from the Company. Travel to various work sites may be periodically required.  

3. Anticipated Start Date: September 2025 (Subject to change, at the Company’s sole discretion).  

4. End Date: One year from the Anticipated Start Date, with an option in favour of the Company to extend the service request for up to one-year increments on each end date. The option to extend will be at the Company’s sole discretion, with consideration being given to the successful Proponent’s performance and ongoing work requirements.  

5. Hours: Normal hours for this work scope are 37.5 hours per week.